TIPS FOR GETTING HIGH QUALITY COURT/INTERVIEWS/ FOCUS GROUPS TRANSCRIPTS

1.   First of all do a test of the equipment and all microphones and play it back to ensure the equipment is 
      hooked up properly and that you are getting a clear recording. Check your recorder for hums, faulty 
      microphones, bad connections or loose wires. Make sure the tape is recorded on the correct speed.

2.   Use high quality tapes. They are less likely to jam, break or distort voices. Do not use a tape twice. 
      We can also transcribe digital audio and video files, DVD’s, CD’s, i.e. MP3, MP4, WAV, WMV, MPEG4 files, 
      etc.

3.   Always use an external microphone, and if possible use an individual microphone for each person. 
      If there are no microphones, have anyone speaking sit close to the recording device.

4.   Please instruct everyone at the hearing/interview or focus group to speak loudly and clearly 
      into the microphones or position the person(s) in front of the recording device. If they do not speak 
      into recorder or microphone the tape will not be clear. If necessary, remind them again during the
      session. 

5.   For legal proceedings, please have each person (attorneys, clients, etc.) introduce themselves and spell 
      their names, when introducing themselves. Ask that only one person speak at a time and remind them 
      again during the hearing/interview if necessary. Try to eliminate side conversations. It will also help 
      greatly if people do not interrupt each other. (It makes it very difficult to transcribe when more 
      than one person is talking at the same time.)

6.   Beware of background noise (fans, air conditioners, sirens, ruffling papers, open windows and 
      doors, etc) in the room that creates extraneous noise and can affect the quality of your audio.

7.   If someone in the room has a persistent cough, ask him/her to turn away from the microphone 
      or recording device when coughing, so the other people’s words are not overshadowed and the 
      transcriber’s ears don’t burst. (Just a little joke on the ears.)